Standard operating procedures (SOPs) are a step-by-step set of written instructions that help people learn how to fulfill complex routine tasks. Having SOPs in place means any person can perform the job if they follow this set of instructions.
An SOP can equally relate to a policy because it ascertains the actions, phases, and persons in charge of managing a process. But it is slightly more detailed and specific, and functions as guidance for team members.
With SOPs in place, workplace managers can try to attain efficiency and quality production, ensuring a reduction of miscommunication. And another plus is that there is no failure to act following industry regulations. For instance, you can use an SOP explaining how to store raw or fresh food items that can quickly turn into a health hazard if not stored properly.
In simpler words, an SOP is like a graphic novel or a comic book. There are short steps along with clear images numbered 1, 2, 3, and so forth.
After the phases of training and onboarding, an SOP can perform a well-rounded introductory function for new employees by explaining their tasks and their sequences all over again. And these sets of instructions then provide an easily accessible go-to place to refresh their memory throughout their entire employee lifecycle. Having SOPs in place is like insurance in case of the departure of a highly-skilled member of the team. That means someone new can transition smoothly, and work tasks can go on as usual without a break or a loss. With an SOP guidebook in place, your employees have information about what to do and in exactly which way.
There are many templates for writing SOPs out there, but we have done the work for you. We tested many to come up with an efficient & easy form.
Start participating in the power of using SOPs and use our free template to create them.
Learn about the benefits of using SOPs in your company
The manager or senior employees don’t need to spend time onboarding and training others, or explaining the same over and over.
Employees feel more secure carrying out their tasks and know how to achieve the desired results.
Reduce the wasted money because of the time saved and the immensely reduced amount of mistakes.
But how do I integrate SOPs into my everyday work life? Our colleague and SOP Fan Maria has shared her experience here.